Outline of the general Group Certification Process (as identified and employed as part of the Pilot Project Initiative)

 

Step 1: Enquiry from Applicant

Group Manager will issue Application documents (Group Rules and Group Member Application & Consent Form)

Step 2: Receipt completed Application

Group Manager receives completed application and may request additional information from Applicant before entry to the Group can be accepted.
Application is processed and accepted or otherwise

Step 3: Request for FMP & location map, Invoice for Yr 1 raised

Group Manager will request completion of Stakeholder List by Applicant member and will request copy of long term Forest Management Plan (FMP), Forest Inventory & Work Plan and location map. Group Manager will supply Site Notice to Applicant member and will raise Invoice for Yr1 Initial Audit fee. 

Step 4: Receipt of Audit Fee, FMP & location map

Payment for Yr1 Initial audit fee received and stakeholder list, FMP and location map received [additional stakeholder details may be requested by the Group Manager].
Group Manager will prepare Forest Data Record in readiness for Initial audit.

Step 5: Stakeholder Consultation

Commencement of stakeholder consultation period. Applicant member will be notified of commencement date of stakeholder consultation.
Group Manager will require confirmation of display of Site Notice at key woodland access point(s) [photo of site notice in place].

Step 6: Audit

Yr1 Initial audit carried out against endorsed Ireland standard [after stakeholder consultation period]. This will include review of 20 Year FMP, 5 Year work programme, and associated management records, Review of Forest Data Record, Review of stakeholder responses [follow up/feedback/meetings - as required]
Presentation of initial findings on site [additional information may be requested]. Audit report will generally be supplied within a defined period of time.

Step 7: Confirmation of Group Entry

The Group Manager will review Final audit report and Group membership registration will be confirmed when any identified issues have been addressed.
The Applicant member will receive Confirmation of Membership after successful registration.